Managing retention, GDPR, and storage costs shouldn't be a manual grind. Uxopian connects classification, retention, and redaction into a single, automated system that gives you—and your regulators—full visibility.
Manual processes can't keep up with modern data volumes. If these scenarios feel familiar, you're at risk.
Hunting for one person's data across email archives, HR files, and legacy systems is a nightmare. The clock is ticking, and manual searches are slow, incomplete, and expensive.
A policy from 2019 doesn't count if it isn't enforced. If you can't show which documents were deleted or why others are held, you're not compliant—you're just hopeful.
When you don't know what's in your archive, you keep everything forever. This 'just in case' approach drives up costs and increases your breach liability every quarter.
Whether it's a Solvency II update or the EU AI Act, you need to know which files are affected instantly. Without classification tags, your only option is a slow, manual review of millions of documents.
Regulatory pressures are converging. The time to automate is now.
Using AI for classification? You'll need human oversight and full audit trails to meet high-risk requirements. Organizations that start now will be ready; those that wait face fines up to EUR 35M.
Regulators are now targeting poor retention habits. If you keep data longer than necessary or can't prove disposition, you're a target. Don't let your archive become a $4.88M liability.
EU AI Act, August 2026: Don't wait for a live regulatory crisis. Audit-proof your AI-assisted workflows today.
Deploy on-premises, in your private cloud, or as SaaS. European-origin software. Your data stays on your infrastructure.
| What matters | Uxopian content governance | Manual governance | Data discovery platforms | Records management tools |
|---|---|---|---|---|
| Classifies documents by type, sensitivity, and retention | Automated. AI classification across all formats and repositories. | Manual tagging. Inconsistent. Years to cover a large estate. | Discovery and classification. No retention enforcement or disposition. | Classification schemas exist but depend on users tagging correctly at creation time. |
| Enforces retention and triggers disposition | Policies applied automatically. Disposition workflows fire on schedule. Legal holds respected. | Policies on paper. No enforcement. Nothing gets deleted. | No retention enforcement. | Retention rules defined but rarely connected to actual document repositories at scale. |
| Finds and redacts PII across millions of documents | Detection, server-side redaction, human validation, and audit trail in one workflow. | One file at a time. Black-box overlays. Text still extractable. | Discovery only. No redaction. | No PII detection or redaction. |
| Handles millions of documents across legacy and modern systems | Parallelized processing. 80 docs/sec sustained. 47+ formats including legacy Lotus, WordPerfect. | Not feasible beyond small volumes. | Petabyte discovery, but no transformation or disposition. | Not built for retroactive classification of existing estates. |
| Your data stays in your jurisdiction | On-prem, private cloud, or SaaS. European-origin software. | N/A | US SaaS-first. Limited sovereign options. | Varies by vendor. |
| EU AI Act compliance for AI-assisted governance | Human oversight, audit trails, model flexibility. Articles 9, 13, 14 covered today. | No AI involved, but no scalability either. | No EU AI Act positioning. | No AI governance. |